Food Minimums & Room Charges
These apply to all private banquet areas at the Town and Country Club
Town & Country Club members incur the room rental charge only if the food minimum is not met
Non-member and sponsored events incur both the rental charge and food minimum
Member sponsorship does not nullify room rental rates
Food minimums do not include alcoholic beverages, taxes or service charges
Room rates and food minimums will appear on your confirmation letter
Advanced Deposit
Advance deposits may be required for your function. Advance deposits will appear on your confirmation letter and are due at the same time as your signed contract.
Cancellation Policy
Member Event: Deposits will be refunded if the function date is more than six months from the cancellation date. If the function is less than six months from the cancellation date, the deposit will only be refunded if the room is re-booked at an equal or greater revenue amount.
Member-Sponsored Event: Deposits will be refunded if the function date is more than six months from the cancellation date and if the room can be rebooked at an equal or greater revenue amount. If the function is less than six months from the cancellation date, the deposit is non-refundable.
Guarantees
Final guest attendance, with separate meal counts (if necessary), must be received no later than three (3) business days in advance of the function day. You will be charged for the number of meals guaranteed or actually served (whichever is greater).
Prices / Increased Costs
Town & Country Club guarantees prices ninety (90) days prior to the function. In the event of a significant increase in prices, taxes, labor costs, or other costs, Town & Country Club reserves the right to increase the price to meet said increased costs.
Billing & Payment
An estimated bill will be presented for prepayment on all weekend non-member functions
Pre-payment is due three (3) business days prior to the event
Payment for all other events will be arranged at the discretion of the catering office
Service Charges & Taxes
A service charge of twenty percent (20%) will be applied to all food and beverage functions
Current local and state sales taxes are applied to all food and beverage functions, equipment rental charges and labor charges
Damage to Property
Town & Country Club will be reimbursed for any damage to property or furnishings.The Club also reserves the right to charge a cleaning fee to restore the property to its original condition.
Smoking Policy
There is no smoking allowed in the Clubhouse. The host is responsible for informing their guests of this rule.
Food & Beverage Regulation
Due to Health Department Regulations and Club Policy, food and beverage consumed on the premises must be prepared by Town & Country Club. In addition, Health Department Regulations prohibit us from allowing guests to take home extra, leftover or unused food (and beverage).
Menus
Our creative staff will assist you in planning special menus, theme parties and events. In addition, the host may choose up to two (2) separate entrées for the event. However, all guests must be served the same appetizer, salad, starch, vegetable and dessert. There will be a $3.50 surcharge per plate on all split menus.
Performance
If for any reason beyond its control, including, but not limited to strikes, labor disputes, accidents, government requisitions, commodities or supplies, acts of war or acts of God, Town & Country Club is unable to perform its obligations under this Agreement, such non-performance is excused and Town & Country Club may terminate the Agreement without further liability of any nature. In no event shall Town & Country Club be liable for consequential damages of any nature for any reason whatsoever.
Bartenders
Town & Country Club requires a minimum of one bartender per 75 guests. Bar sales meet or exceed $500.00 per bar or a bartender fee of $75.00 per bar will apply Any function over 100 guests requiring cocktail service will require a bar in the room.
Alcohol Service Policy
In accordance with the terms of our liquor license, insurance coverage, and Minnesota State Statutes (M.S.A. 340A.503, M.S.A. 340A.502) we cannot serve alcohol to anyone who shows sign of obvious intoxication or to anyone under the age of 21. No minors can purchase, obtain from others, possess or consume alcohol at this licensed event. A valid picture driver’s license or valid government issued passport are the only forms of identification we can accept for proof of age. Your cooperation in communicating these service restrictions to guests is appreciated.
Valet Parking
Valet parking, if requested, can be arranged by the Club. The charge for valet parking will be based on your final guest count and the number of valet attendants needed.
Coat Check
The Club provides coat check, if requested, for a charge of $1.00 per guest.
Cake / Specialty Dessert
You are welcome to provide your own wedding or event cake prepared by any licensed bakery. If you provide your own cake, there will be a $1.50 cake service charge per person. With this charge, Town & Country Club will display, cut and serve the cake. Please contact the Catering Department for rates on all other outside desserts. Tax and service charge will apply.
Decorations
Town & Country Club allows you to decorate the room for your event, however, we do not allow nails or tacks to be used to affix decorations to the walls. We also do not allow confetti and/or glitter to be used in the Club. The use of pyrotechnics, sparklers or any other flammable decorations is prohibited. The host is responsible for informing any outside vendors not hired by Town and Country Club of this policy.
Centerpieces
Town & Country Club rental centerpieces enhancements:
Votive Candles $1 each
14” Round Mirrors $2 each
Five Votives with 14” Round Mirror $4
Dance Floor / Piano
The Club provides a non-movable dance floor at no charge for your event.
Town & Country Club owns both a baby grand piano and upright piano.
Baby Grand Piano $50
Upright Piano $30
Audio-Visual
Town & Country Club will provide a complimentary podium with 1 wireless microphone and wifi for your event.
Also Available:
Additional Wireless Mics $30
Lavalier Mic $30
Projection Screen and AV Cart $40
Projection Screen, LCD Projector, AV Cart $120
Polycom Cordless Conference Phone $40
Blu-Ray DVD with 55” SONY LCD TV $150
55” SONY LCD TV $100
Uplighting $25 Per Unit (9 Units Available)
Post It Flip Chart with Markers $20
Copies $0.10 per copy
Fax Copy $1 per page